Checklist: Preparing a Mentoring Meeting

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As a mentor you decide about the flow and the nature of a meeting with a mentee. This checklists could help to decide about your way of hosting this meeting.

Casual meeting

  • helps to relax
  • stimulates spontaneity: evening out, break on a workday
  • taking a walk in the park or in the forest can help re-frame a difficult situation.

Formal meeting

  • brings order to chaos and creates discipline
  • addresses the other person "professionally"

Become a Host

  • little things make a person feel welcome
  • a slice of cake or a bowl of fruit
  • a history or joke

Your Questions

  • Which topics are relevant for you?
  • What might be the other persons feelings or expectations?
  • What are your goals for the meeting?
  • What outcome or behavior will signal to you that you have reached your goal(s)?
  • What are your mentee’s goals?
  • How much time do you have?
  • How should the meeting be structured?
  • How can you structure the meeting methodologically?
  • How can you determine the outcome?

The Beginning

  • Focus on mood, less on content. Observe what is happening at the moment.

Progress and Development

  • Briefly summarize what you have understood to be the project’s progress and development.
  • Don’t forget to mention positive developments: Concentrate on solutions and not on descriptions of problems.

Concrete Points

  • Address specific points that were identified as challenging at the last meeting. Focus on the solution, not on the problem.

Support and your role

  • Ask how you can support the team/mentee best.
  • Consider what might be necessary, adequate, and possible for you?
  • Make your availability very clear.
  • Encourage your mentee to communicate with you actively.

Created By nez



Mentoring Handbook

Providing Systemic Support for Mentees and Their Projects

MitOst editions, Berlin 2012, Online