Contents
Setting Up the Frame
Divide the available working time in equal time slots. In example
Day 1 |
Day 2 |
... |
|
Morning 1 |
Plenary |
... |
... |
Coffee Break |
|||
Morning 2 |
Plenary |
2 Parallel Sessions |
2 Parallel Sessions |
Lunch Break |
|||
Afternoon 1 |
Plenary |
... |
... |
Coffee Break |
|||
Afternoon 2 |
Plenary |
... |
... |
Add the Standard Building Blocks
Put now the needed Standard Building Blocks into the matrix. This might be done by using cards in a specific color (i.e. red). These could be
- the units related to the First Steps in the first slot(s)
- "Evaluation" of the meeting in the last available time slot,
- The needed space for reflection in the days between
- ...
Topics
Fill the blank spaces with the proposals. Or you present these as a complete proposal. Or you collect these together with the participants and fill the frame in a moderated process.
Reviewing and Aligning
In the regular reflection, check-in, or planning sessions sessions the topics might be re-arranged, added, or replaced by new topics. Things that came up as new relevant topics might be collected on a parking lot wall. Things replaced might as well be put here.
Nils-Eyk Zimmermann
Editor of Competendo. He writes and works on the topics: active citizenship, civil society, digital transformation, non-formal and lifelong learning, capacity building. Coordinator of European projects, in example DIGIT-AL Digital Transformation in Adult Learning for Active Citizenship, DARE network.
Blogs here: Blog: Civil Resilience.
Email: nils.zimmermann@dare-network.eu
Experience
The approach is allowing facilitators and participants to plan and decide in a transparent and structured way. It helps participants to take informed and conscious decisions on what topics they would like to follow and what kind of aspects are more important than others, which is often as well the question of the stage of a process. Furthermore, it is saving the aspects still needed to address during a meeting and those needed to include in a follow up.