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You write an invoice when you want to receive money for a fulfilled work. This happens mostly on the basis of a service contract. In example, you sign a service contract with an organization for performing a project management training as a facilitator. After the training you send an invoice. When accepting the invoice the organization will pay out the agreed salary or honorary.

Fiscal documentation

For your personal financial documentation it is very important that you archive both, your contract and your invoice. Your fiscal authority will possibly ask you for those proofs.

Professional competence

How you write invoices is as well a statement regarding your professionality. Some people use simple templates that some organizations show them. Others develope personal templates in their corporate design. Especially professional freelancers know, that good invoices support the impression of their good work. Therefore invoicing is a professional competence. Keep in mind: Your successful performance is possibly forgotten after two or three years - your invoices are mostly archived for a longer time (often five years and more).


[Personal Data]
Petra Exampelova
10 Example Bvd
99999 Exampelov

Email: example@example.ex
Phone: +44 1234 56789000
Tax number: BCD-123456789 (when you are inhabitant of the European Union)

                                                                   Exampelsk, 2013/02/30]

[Address of the institution which receives the invoice]
Example Street 11
11111 Exampelsk

Invoice for: Texts for Example Toolbox

Dear Ms/Mr Example,

I hereby invoice the provision of the following service "Texts for the Example Toolbox"
[description of your work], provided  during the period 2010, June - August 
[period of service], which amounts to

[Amount and calculatory basis]
XX.00 EUR (XX day rates of xx EUR x 8 days).[Please here to include on what 
calculatory base you come to this sum] 
I wish for the amount to be transferred to the following account

[Account Data]
Account holder: Petra Exampelova
Name of bank:   Cash Cow Ltd, Exampelsk
BIC:            1582824
(or usual national account information)

[VAT exempt if you are small business and according to your law privileged not to invoice VAT]: 
VAT exempt as a small business according to [Country, Act of Legislation, §§] 

Yours sincerely

[Original signature]
Petra Exampelova


  • Hloom provides various invoice templates , which could be used by freelancers