Dynamic Agenda

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Planning and imposing a meeting agenda in a participatory way means to allow the facilitators and a group to re-arrange, cancel, or add sessions or topics. Present the agenda as a frame with time slots filled with removable moderation cards instead of a static program plan on paper.

Setting Up the Frame

Divide the available working time in equal time slots. In example

Day 1

Day 2

...

Morning 1

Plenary

...

...

Coffee Break

Morning 2

Plenary

2 Parallel Sessions

2 Parallel Sessions

Lunch Break

Afternoon 1

Plenary

...

...

Coffee Break

Afternoon 2

Plenary

...

...


Dynamic-agenda.jpg

Add the Standard Building Blocks

Put now the needed Standard Building Blocks into the matrix. This might be done by using cards in a specific color (i.e. red). These could be

  • the units related to the First Steps in the first slot(s)
  • "Evaluation" of the meeting in the last available time slot,
  • The needed space for reflection in the days between
  • ...

Topics

Fill the blank spaces with the proposals. Or you present these as a complete proposal. Or you collect these together with the participants and fill the frame in a moderated process.


Reviewing and Aligning

In the regular reflection, check-in, or planning sessions sessions the topics might be re-arranged, added, or replaced by new topics. Things that came up as new relevant topics might be collected on a parking lot wall. Things replaced might as well be put here.


Nils-Eyk Zimmermann

Nils-Eyk Zimmermann

Editor of Competendo. Coordinator of the project DIGIT-AL Digital Transformation in Adult Learning for Active Citizenship. Secretary of the DARE network. Topics: active citizenship, civil society, digital transformation, non-formal and lifelong learning, capacity building. Blogs here: Blog: Civil Resilience. Email: office@dare-network.eu


Experience

The approach is allowing facilitators and participants to plan and decide in a transparent and structured way. It helps participants to take informed and conscious decisions on what topics they would like to follow and what kind of aspects are more important than others, which is often as well the question of the stage of a process. Furthermore, it is saving the aspects still needed to address during a meeting and those needed to include in a follow up.