Collect measures for preventing threats to the safety of facilitators, participants and organizers.
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Think about the worst thing that can happen to participants while traveling to your venue (plane crash and car accidents don't count). Did you think about that? Now prevent it!
- What are you doing in case of danger to life or serious health issues?
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Information
- Making participants aware if an event/seminar venue is not densely populated and they need to walk long from the bus/train stop to the venue.
- Inform the partipants about the local culture, customs and traditions. Let them know what type of behaviour or attire may result in unwanted attention.
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Contact
- Share information, where a meeting point is
- Share at least two kind of contact data in advance (i. e. telephone number, email)
- Remind people to have a phone on roaming or an device with wifi.
- Collect contact information of friends or families in order to inform them in case of danger
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Build Groups
- Encourage participants to travel in groups.
- Share the relevant information among participants from one city/region/arrival airport.
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Dangerous Situation
- When going to an excursion/hike always be in a group with an experienced local guide.
- Have informations about emergency numbers, hospitals/first aid, consulate(s)
- Take a first aid kit with you and know how to use it
- Clarify security rules and appropriate group behavior in advance
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Contact or Conflict with Authorities
- Only the responsible organizers contact police or other authorities.
- Do not let people who claim to be police officers but refuse to show their documents in.
- Check legitimations of authorities to enter your space.
- Involve witnesses from your organizer group or participants' group if talks with authorities need to take place.
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Insurance
- Have all participants health insurance? Do you contract it for all oder each participant individually?
- Is there a liability insurance for organizers and facilitators?
- Is clarified between organization, organizer, facilitators and participants, who overtakes the risk if some damage happens?
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