Checklist: Presentation

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Guiding Questions for the preparation of a presentation:

  • While preparing a presentation the main question is: What do I want to reach with my presentation? Do you want to inform, do you want to question something, do you want to convince your audience, ...?
  • Who is your audience? Which style/type of presentation is best for them?
  • How does the frame look like? Is it a big group you are talking to or a small one? Do you know the participants or are you strangers for each other?
  • Which form of presentation is suitable for your topic? Do you really want to use a Powerpoint when talking about "the power of humour in trainings"?
  • What is the time frame? What comes after your presentation (another presentation of someone else? a discussion?)

In the meantime

When the time has come, not only the subject comes to the fore but also the speaker.

  • Use gestures, facial expression and posture consciously. Small exercises for loosening up can be helpful.
  • Body and presentation surface: Look ahead and do not talk to the wall. Position yourself so that you do not have to turn around. If you have to affix something, break in your speech, then look ahead again and continue.
  • Observe body and room consciously: Where in the room am I positioned? Can I change the position? Where is my partner positioned?
  • Gestures and body language: What is your audience showing you? What body language supports your content? Chose two or three persons for visual contact
  • Speech: Adjust pitch and volume consciously. Adjust the speed of your speech to the group’s competences. Rule-of-thumb: Take twice as much time than you deem necessary in the situation: When you occupy center stage, you have a different sense of time than your audience.
  • Write clearly and in capitals. Insert small intervals between characters so that they can be easier recognized from a distance. If you have to write during your speech, pause between writing and talking. Use notes instead of complicated sentences.
  • Lead from one aspect to another. "In the following.., after this...")

Getting Feedback

During your presentation you should always look into your audience’s faces, especially of those participants who sit in the back rows. Asking comprehension questions or directing questions at your audience are also popular means. Pause after logical units so that the audience can process your presentation. And after the whole thing is over, you should of course ask for feedback.


Test the visuability of your supportive material, in a presentation, on a paper sheet, on cards or flipcharts. If you are using paper sheets - share them best with your audience when you finished. Experience showed, that people concentrate on the text, not following your voice.


  • Klaus Steinke: Projekte überzeugend präsentieren. So vermitteln Sie Ihr Anliegen klar und einprägsam. In: Arbeitshilfen für Selbsthilfe- und Bürgerinitiativen Nr. 25). ([1]).